One-time jobs

A one-time job is an amount paid once to an employee in a month, such as overtime or a bonus, with a note that justifies it. Each job is recorded under the project and company the employee had in that month, and it appears in the One-time job column of the month’s timesheet and in its files.

From the side menu, open Timesheet › One-time jobs.

What’s on this screen

• Import — uploads an Excel file of one-time jobs for an open month.
• Export — downloads the jobs matching the current filters as an Excel file.
• Add one-time job — opens the form to add a job.
• Search by name, employee code or notes… — free-text search.
• The jobs table, newest first.

Filters

• Month — the jobs of one timesheet month.
• Employee — one employee’s jobs.
• Project — the jobs of one project.

The filters stay in the page address, so a filtered list can be bookmarked or shared.

Columns

• Employee — name and employee code.
• Month — the timesheet month. A lock icon means the month is locked.
• Project — the project, with the company underneath.
• Amount — the amount paid.
• Notes — the justification.
• Action icons — View, Edit and Delete. Edit and delete are hidden for jobs in a locked month.

How to import jobs

1. Click Import.
2. Choose the Month. Only open months are listed.
3. Click Download template to get the file layout, and fill in one row per employee with the employee code, the amount and optional notes.
4. Drop the file in the box or click to choose it (xlsx or csv, up to 10 MB), then click Upload file.

Caution

The file replaces that month’s jobs for the employees it lists. If any row has an error, nothing is saved and the Import errors window lists each row, field and error. Fix the rows and upload again.

Required permissions

• One-time jobs — View to open the screen, and Create, Edit, Delete, Import or Export for the matching buttons.
• A supervisor sees, exports and imports only their own employees’ jobs.