Application details

The application page shows everything a candidate sent, and is where the application moves on: approvals, the hiring decision and, at the end, the conversion to an employee. The Details tab opens first.

From the side menu, open Employees › Recruitment forms and click an application.

What’s on this screen

• Header — the candidate’s name, the application number, the position and the status.
• Tabs — Details, Attachments, Preliminary approvals and, once the preliminary approvals are completed, Hiring decision.
• Print application — opens a printable copy.
• Edit details — corrects the candidate’s data while the application is Pending.
• Reject application — rejects an open application.
• Convert to employee — opens the new employee form filled with the candidate’s details. It stays disabled until the hiring decision is approved.
• View employee — opens the employee record once the candidate has been hired.

The Details tab

• A summary card with the candidate’s E-mail, Mobile number and City.
• Position, Submitted and Preliminary approvals (for example 2 / 4, or Not started).
• Personal details — names in English and Arabic, date of birth, nationality, gender and marital status.
• Identity and contact — ID / Iqama number, ID expiry date and passport number.
• Driving license — shown only when the candidate has one.
• Address and language, Academic qualifications and Emergency contacts.

The Attachments tab lists the files the candidate uploaded; click Open to view one. A file marked Not available is missing on the server; ask the candidate to send it again.

How to reject an application

1. Click Reject application.
2. Confirm in the Reject the application window.

Caution

Rejecting closes any open approval stages and a pending hiring decision. A rejected application cannot be reopened. An application whose hiring decision is already approved cannot be rejected.

Note

Edit details does not change the gender, the license details or the attachments; they stay as the candidate sent them.

Required permission

Recruitment forms › View. Edit details and Reject application need Recruitment forms › Edit, printing needs Recruitment forms › Print, and Convert to employee needs Employees › Create.