New contract: contract terms

The third step records the contract itself: its number and type, its duration and rent, and the signed documents. You type the start date, the duration and the annual rent; the end date, the instalment, the number of instalments and the total value are calculated as you type.

Fields

Contract

• Contract no. (required): must not be used by another contract.
• Contract type (required): one of the contract types in Settings › Lists.
• Status (required): Active (default) or Inactive.

Term and rent

• Start date (required).
• Duration (required): in months, from 1 to 600. 12 by default.
• End date: calculated: the start date plus the duration, minus one day.
• Payment cycle (required): Monthly, Quarterly (default), Biannual or Annual.
• Annual rent (required).
• Instalment, Instalments and Total value: calculated. The instalment is the annual rent divided by the number of payments a year; the total value is the annual rent for the whole duration.
• Broker commission and Insurance: optional amounts.
• IAS16: whether the contract is accounted for under the IAS 16 standard.
• Notes: up to 5000 characters.

Attachments

• Files: the signed contract and other documents: up to 20 files of up to 20 MB each (PDF, JPG, PNG, WEBP, Word or Excel).

For example, a 12-month contract starting on 01/11/2026 with a Quarterly cycle and an annual rent of 240,000 ends on 31/10/2027 and has 4 instalments of 60,000.

How to fill in this step

1. Type the Contract no., and choose the Contract type and Status.
2. Enter the Start date, Duration, Payment cycle and Annual rent, and check the calculated values.
3. Add the commission, insurance, notes and files if needed.
4. Click Next.

Note

The server recalculates the end date and amounts when the contract is saved, using the same rules.

Required permission

Contracts › Add.