Add or edit a custom field

Add a custom field when your organisation needs to record something about every asset that the standard fields do not cover. Each field has a label in Arabic and in English, a fixed key used by imports, a type, and options that decide whether it is required and shown in the asset list.

From the side menu, open Administration › Custom fields and click Add field. To edit a field, click its pencil icon.

Fields

• Arabic label and English label (required): the name shown on the asset form and in the list, in each language. Up to 255 characters.
• Key (required for a new field): a fixed English identifier, for example serial_number. It starts with a lowercase English letter and holds only lowercase letters, digits and , up to 50 characters, and must be unique. Imports use it as the column **cf<key>**. The key does not change once the field is added.
• Type (required): Text, Number, Date, Choice list or Yes / No.
• Options (required for Choice list): type an option and press Enter, or click Add a value. Up to 100 options; duplicates are removed.
• Required: the field must be filled in when an asset is saved.
• Show as a column in the asset list.

How to add a custom field

1. Click Add field.
2. Fill in the two labels and the key, and choose the type.
3. For a choice list, add its options.
4. Tick Required and Show as a column in the asset list if needed.
5. Click Save field, or Cancel.
6. The message The field was added. appears, and the field is now on the asset form under More details.

To edit a field, click its pencil icon, change it and click Save field (The field was updated.).

Caution

Making a field Required applies to every asset saved from then on, including existing assets when someone edits them. Fill in the values, for example by import, before making a field required.

Required permission

Custom fields › Manage.