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Fleet

Activity log

Activity logActivity log

The Activity log records who changed what in the system, and when. Every time a vehicle, driver, contract, user, setting or other record is created, updated or deleted, an entry is added with the old and new values. Use it to find out who changed a record, or to check what a value was before.

How to open the activity log

Section titled “How to open the activity log”
  1. From the side menu, open Reports.
  2. Click Activity log.

What’s on this screen

Section titled “What’s on this screen”
  • Search the description…: searches the entry descriptions.
  • Filters (you can tick several values in each):
    • Log: the part of the system, such as Drivers, Vehicles, Contracts or Maintenance.
    • Event: Created, Updated or Deleted.
    • User: who made the change. System covers changes made by the system itself.
    • Record type: the kind of record, such as Vehicle, Driver or Contract.
  • From and To: limit the entries to a date range.
  • Table columns:
    • Date: date and time of the change.
    • By: the user who made it.
    • Event: the event tag, with the log name below it.
    • Record: the record type and number, for example Driver #30.
    • Changes: the first 2 changed fields as field: old → new, with the old value struck through. +N more shows that more fields changed.

How to see the full details of a change

Section titled “How to see the full details of a change”
  1. Click the entry’s row.
  2. The Activity # drawer opens with Date, By, Event, Log, Record and Description.
  3. Under Changes, a table lists every changed Field with its Before and After value. A dash means the field had no value.
  4. Click Close.

How to find the history of one record

Section titled “How to find the history of one record”
  1. Choose its Record type in the filter.
  2. Narrow down with From, To or User, then find the record number in the Record column.